SplitFast Results Portal Administrator User Guide
Version 1.0 | April 2026
results.splitfast.com
Table of Contents
1. Introduction
This guide explains how to use the SplitFast Results Portal as a club administrator. The portal allows you to manage meets, record results, track athlete performance, manage members and volunteers, and configure your club settings. The portal is accessed via a web browser at results.splitfast.com. No software installation is required.
2. Logging In
Navigate to results.splitfast.com in your web browser. You will be presented with the login screen.
2.1 Login Steps
- Enter your Email Address in the email field
- Enter your Password in the password field. Use the eye icon to toggle visibility
- Optionally check Remember Me to stay logged in on this device
- Click the Log in button
Note: Your login credentials are provided by SplitFast. Contact SplitFast if you need to reset your password using the Forgot Password? link.
3. Club Dashboard
After logging in, you will land on the Club Dashboard. This is your home screen and provides an overview of your club's current season activity. The dashboard displays the club's name and current season in the top right.
3.1 Dashboard Sections
Recent Club Records
Shows the most recently set club records, including the event, age group, gender, athlete name, date, and result. Records set at the most recent meets are highlighted with a NEW badge.
Completed Meets
Lists recent completed meets with date, time, meet name, and venue. Each meet has View Details and View Results buttons.
Upcoming Meets
Lists any meets scheduled for the future. Click See All to view the full list of upcoming meets.
4. Managing Meets
The Meets section is where you create and manage all competitions. Access it from the main navigation menu.
4.1 Creating a New Meet
Click the + Add a Meet button (top right of the Meets page) to create a new meet.
- Meet Type: Select the competition type (e.g., Single Club Competition)
- Meet Title: Enter a name for the meet
- Meet Date: Select the date using the calendar picker
- Start Time: Set the start time
- Location: Enter the venue
- Meet Description: Optional notes (max 250 characters)
Tip: Use the Copy from Existing Meet button to use a previous meet as a template. This pre-populates all fields including the event program and volunteer requirements, saving setup time.
4.2 Event Program
Build the program by adding age group rows. For each row, select the age group and events from dropdowns (organized by category: Sprint, Distance, Field).
4.3 Volunteer Requirements
Select which volunteer roles are needed for the meet. Roles are organized into three categories:
- General Roles: Canteen, Equipment Setup, etc.
- Event Officials: High Jump Official, Discus Official, etc.
- Athlete Groups: Age Group Marshal, Long Jump Boys, etc.
For each role, use the Include checkbox and set the Need number to specify how many volunteers are required.
5. Members & Athletes
The Members section manages all registered members of your club and their linked athletes.
5.1 Club Members
Navigate to Members > Club Members to view all registered members. The page shows a searchable, filterable table with Member Name, Athletes, Role, Club Status, and Actions.
5.2 Club Athletes
Navigate to Members > Club Athletes to view all registered athletes. The table shows ID, Athlete Name, Age, Gender, and Active Status. Use the Results and Profile buttons to view individual athlete performance data.
5.3 Guest Athletes
Navigate to Guests > Guest Athletes to manage visiting athletes from other clubs. Guest athletes have a Guest role badge and show which club they belong to.
6. Results & Scoring
Click View Results from the Meet Detail page to access and manage results for all events in a meet.
6.1 Recording Results
The results page shows all events in a table. Click View next to any event to enter or modify results. The results entry interface allows you to:
- Enter athlete times or distances
- Assign finishing positions
- Identify personal bests and club records automatically
- Review results before publishing
6.2 Meet Points Dashboard
Click View Points from the Meet Detail page to see the live points leaderboard. The dashboard shows:
- Default Point Values: 1st = 10 pts, 2nd = 8 pts, 3rd = 6 pts, 4th = 4 pts, 5th = 3 pts
- Search: Find athletes by name
- Filters: View by Age Group or Total Points
- Export: Download points data
7. Volunteer Management
The Results Portal includes integrated volunteer management to coordinate club members across meets and events.
7.1 My Volunteer Status
Each member can view their personal volunteer dashboard showing:
- Upcoming Commitments: Volunteer roles they have signed up for
- Personal Hours: Individual volunteer hours completed this season
- Family Hours: Combined hours across all linked members
- Required Hours: The volunteer target for the season
7.2 Volunteer Requirements
Configure volunteer hour targets in Club Settings > Volunteer Hours Targets. Choose from:
- Age-Based Hours: Different targets per athlete age group
- Flat Rate: Same hours required for all members
- Tiered by Athlete Count: Hours scale based on linked athletes
8. Reports & Analytics
The Reports section provides seven different reports to analyze your club's performance and activity. Access reports from the Reports submenu.
8.1 Available Reports
Personal Best Report
Shows each athlete's personal best for a selected event. Filter by age group, gender, and event type.
Athlete Season Points
Comprehensive leaderboard showing each athlete's total points, meets attended, events competed in, and personal records.
Attendance Report
Shows attendance percentages for all athletes across the season. Filter by minimum attendance threshold.
Event Participation Report
Cross-tabulation showing how many times each event has been run for each age group across the season.
Volunteer Hours Report
Tracks volunteer contributions for all club members, showing completed hours, family hours, and targets.
9. Club Settings
Club Settings allows administrators to configure club-wide defaults and preferences. Access it from the main navigation menu. Changes here affect the entire portal unless overridden at the meet level.
9.1 General Settings
Configure your club's core information:
- Club Name: Your club's official name
- Location: Default venue
- Description: Club information
9.2 Achievement Points
Set the default points awarded for each placing and achievement:
- 1st through 5th Place points
- Participation bonuses
- Personal best and season best bonuses
9.3 Age Groups
Manage the age groups used by your club. Add new groups or modify existing ones using the Age Groups section. Specify the age range and whether the group is split by male/female.
9.4 Volunteer Roles
Create and manage the master library of volunteer roles available to your club. Roles are organized by category (Age Group, Event Official, General).
9.5 Manage Seasons
Create and manage your club's competition seasons. Set the season start/end dates and age calculation date. Only one season can be active at a time. Historical seasons are locked and cannot be edited.
Use + Add Season to manually create a new season, or Start New Season to begin a new season using a guided setup process.
Note: All athlete competition ages are calculated based on the Age Calculation Date set for the active season.
Ready to Get Started?
Log in to the Results Portal to start managing your meets and athletes.